iNews – Input requested on response to NIH Draft Policy on Data Management and Sharing

iNews – Input requested on response to NIH Draft Policy on Data Management and Sharing

We invite the Rockefeller community to share feedback and comments on the NIH Draft Policy on Data Management and Sharing

Hurry up! The deadline is January 10 2020!!


The push for open science and the growth of data-driven research are but two aspects of the scientific landscape that have accelerated the need for and importance of research data management (or RDM). It is a broad concept that involves the stewardship and sharing of data throughout the life cycle of a research project – from organization, storage and documentation to ensuring that data is accessible, reliable and reproducible. Effective data management requires planning. The NIH, after years of dialogue with researchers, released a draft policy in November that proposes, among other things, key data management, sharing and planning requirements for NIH-funded research.  What this looks like in practice – in biomedicine, at Rockefeller, and in your lab – is evolving and will be shaped in large part by the NIH’s draft policy on data management and sharing, once finalized. The Office of the Chief Information Officer (OCIO) plans to respond to the NIH’s call for comments by the January 10 deadline and invites feedback from the Rockefeller community on elements of the response. 

Key points of the planned response are: 

  1. The NIH’s draft guidance proposes that the submission of a Data Management Plan will be on a Just-In-Time basis. We believe that the inclusion of this step at an earlier stage in the process would allow concurrent planning with experimental design and facilitate better time management in the process of planning. Especially important is that the Plan be completed prior to budgeting rather than after, as the process is proposed in the draft guidance.  
  2. We propose that the allowed costs be more flexible. As proposed, they will cover some established repositoriesbut internal infrastructural support is not adequately included 
  3. We propose designation of an individual available at each institution who is trained in how to structure and maintain adherence to good data management under the new policy in addition to the proposed guidance by NIH provided during the regular reporting intervals (e.g. RPPR). This role would be given within Rockefeller to an individual able to act as a liaison between the program officer and the head of the lab.  
  4. We consider it an oversight in the proposed draft that there is a focus on data without consideration of methodology. We believe methodology should be treated as data, and as such be standardized accordingly with the purpose of improving reproducibility.  
  5. Data management plans will still be largely freeform under the proposed policy. It is our suggestion that additional guidance be provided so that applicants and institutions have a clear sense of what is required from them in constructing a plan and what is useful to consider for good data management. An explicit template of required elements would be a useful resource in addition to the suggested elements provided in the supplemental material of the draft policy. While there are many advantages to a freeform approach, a more structured approach would help guide applicants towards creating a useful and sustainable Data Management Plan.  

We plan to encourage here at Rockefeller the development of resources to support good data management in addition to compliance with the forthcoming official data management and sharing policy from NIH. Already we are in the process of making available at RU the use of DMPTool for the creation of data management plans, and currently recruiting a Data Management Librarian to support and aid in the creation and management of data management plans for researchers.  We invite you to engage in this ongoing development with any feedback in the comment section.  

By |2020-01-07T16:29:28+00:00January 7th, 2020|Categories: Library News|Tags: , , , |Comments Off on iNews – Input requested on response to NIH Draft Policy on Data Management and Sharing

About the Author:

Ilaria Ceglia, Ph.D., Science Informationist - Ilaria joined the Markus Library Team in 2017. As science liaison between the Rockefeller scientific community and the library, Ilaria assists Rockefeller scientists find, and effectively use, the scholarly communication tools available at the library, provides customized literature searching, delivers research information reports and publications metric analysis to enhance collaborations between Rockefeller and leading scientific institutions, provides access to digital content to manage large data freely accessible. Ilaria manages a drug development database to perform clinical literature searches and drugs pipeline reports for Rockefeller research faculty, scientists and clinicians. As the NIH compliance monitor for the Rockefeller University, Ilaria helps faculty to solve scientific submission requirements issues and ensures Rockefeller remains compliant with NIH Public Access Policy. Her role also includes evaluate and select new databases to complement other resource center services, organize tutorial training sessions in areas of life sciences and on the use of reference management platforms F1000 Workspace, Scopus, Web of Science and PubMed literature searching, managing recommendation readings library blog for lectures and special seminars. Ilaria is a neuroscientist and a former Rockefeller postdoctoral and research associate of Dr. Paul Greengard’s laboratory. She was a Research Assistant Professor at the Icahn School of Medicine at Mount Sinai, New York and an Adjunct Assistant Professor at City College and Hunter College in New York, where she taught Cell Biology and Biochemistry. As an Italian expat living in New York, Ilaria is an enthusiastic proponent of Italian culture among friends and colleagues.